Last month I took part in an Assistant Instructor Workshop for Taekwondo, and one of the biggest takeaways wasn’t about kicking or form—it was about planning for emergencies. As ministry leaders, we spend so much time caring for others that we sometimes forget to plan for when we might be the one who needs help.
If you were injured or suddenly unable to lead, would your volunteers know what to do? Do they know where the first aid kit, emergency contacts, or nearest exit are? Who would call for help or care for the group while you’re being treated?
Developing a simple Emergency Response Plan can make all the difference.
Here are a few quick steps to consider:
Designate roles – Who’s the “charge person” to take the lead, and who’s the “call person” to contact emergency services?
Post key information – Keep emergency numbers, addresses, and directions to the nearest hospital accessible.
Prepare your team – Review the plan once or twice a year so everyone knows what to do.
Think through scenarios – What if a student faints? What if you get hurt? What if a fire alarm sounds?
Good safety planning isn’t just about compliance—it’s an act of care. It ensures that in moments of chaos, your team can respond with clarity, confidence, and compassion.
🧭 5 Steps to a Ministry Emergency Plan
1. Assign Roles
☐ Identify a Charge Person to take the lead when an incident occurs.
☐ Designate a Call Person to contact emergency services and guide responders to your location.
☐ Ensure at least one person present has basic first aid/CPR training.
2. Gather Key Information
☐ Post the address of your meeting location and directions to the nearest hospital.
☐ Keep emergency numbers (911, poison control, after-hours contacts) clearly visible.
☐ Have a list of participant emergency contacts and medical info on hand.
3. Prepare Your Space
☐ Check your first aid kit regularly and restock as needed.
☐ Identify exits, fire extinguishers, and assembly points.
☐ Keep the meeting area clear of clutter or tripping hazards.
4. Practice Your Plan
☐ Review the plan with your team at least once a year.
☐ Walk through scenarios (e.g., medical emergency, fire, missing child).
☐ Make sure everyone knows who to call and where to meet.
5. Care for the Caregivers
☐ Include steps for when the leader gets hurt or is unable to continue.
☐ Make sure another trained adult can step in immediately.
☐ Debrief after any incident—pray together and review what went well and what needs improvement.
Remember: Preparation is an act of love. A thoughtful plan allows your ministry to respond calmly, protect others, and demonstrate the care of Christ in moments of crisis.